Registration Rules and Guidelines

1. Registration Oversight

• The Registration Chairperson is solely responsible for conducting registration.
• The President may assist with consultation but cannot make registration decisions.
• If the Registration Chairperson is unavailable, the President or Vice President may step in only if all changes are documented and shared with the Registration Chairperson.
• Any registration-related issues must be brought to the board by the Registration Chairperson.
• No edits or changes will be made after registration officially closes, and rosters are released.

2. Player Placement and Requests

• Returning players have priority to return to their previous team only if requested.
• Team change requests must be made during registration. If a player requests a new team, they forfeit their spot on the previous team unless otherwise noted in the registration. Example: “Team request: [New Team] or [Previous Team]”
• Requests (for teams, accommodations, etc.) are honored first come, first serve.
• Transportation or special accommodations must be stated on the registration form. If not listed, they will not be acknowledged.

3. Volunteer and Coach Requirements

• All coaches and volunteers must register during the regular registration period.
• Volunteers must:
  -Complete a background check.
  -Print and visibly wear their background check while on the field or in the dugout.
  -Email a screenshot of their cleared background check card to [email protected].
• Volunteers who register after registration closes must be approved by the Registration Chairperson.
• Any volunteer with an incomplete or incorrect background check will not be allowed on the field or in the dugout until they correct the issue through USA Softball.

• A step-by-step guide is available at Midlothiangsa.com under the Background Checks tab.

• Teams should have a balanced number of players, except when a full team of returning players is kept together.  
  Example: If 10 players return to one team, they may stay together but other teams will receive returning players first before being filled with drafted players
• Coaches may not deny a returning player who has requested to return to their team.
• New teams must be declared as such in registration. Players must request the new team name only.
• A new team name or coach does not automatically create a new team

• If a player lists an old team name instead, they will go into the draft.

5. Select and Handpicked Teams

• Any select/travel team must:
  -Register with a complete roster.
  -Submit the roster from the official site (e.g., NCS, USSSA) to the Registration Chairperson.
  -Play up a division.
  Example: A 10U select team must be composed of players eligible for 10U but will play in the 12U division.

• Any ineligible players (based on the USA Softball Age Chart) will be disqualified.
  

• Any handpicked or tryout-based team must:
  -Play up a division, regardless of age or skill.
  -Submit their full roster and will not receive draft players.
  And only be offered practice fields, season games and will not be eligible for tournament/bracket play or All-Star rosters.

6. Honesty and Conduct

• False information on registration may result in:
  -Disqualification from the rest of season play without a refund
  -Banned from participating in future seasons.